Team Manager

Each year over 250 parents and volunteers step forward to become Team Managers. These dedicated volunteers provide valuable assistance in organizing and running the team. Team Managers are encouraged to check this page regularly throughout the season for important updates, news and other information. Additionally, please read the Team Manager FAQs below.

If you have any questions, please feel free to direct them to the Team Manager Coordinator, Maria Chirivella at machirivel@gmail.com.

Here are some documents that may assist you:

We are also very interested in your feedback. Please tell us how we can improve this page. What information would you like to find here? Also, if you have questions and answers that we can add to the FAQs below, please send them in. Please email all communications to webmaster@ayso13.org.

Frequently Asked Questions

Team Manager Information

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After three games, many of the players on your team still behave like strangers toward one another. Or they just seem a bit flat. What can you, as Team Manager, do to break the ice?

Hold a team party.

Just as there’s no AYSO rule requiring a team to have an end-of-the-season party, there’s no rule that says a party can’t be held in September or October.

Besides Pasadena, Altadena and La Cañada, Region 13 draws players from several other cities, including Los Angeles. That may reduce the chances of a team having a clique based on a common school or neighborhood, but it also increases the likelihood that it may take a while for the players to mesh socially.

There are a couple of advantages to holding a team party in the first half of the season. Unlike an end-of-the-season party, a Team Manager (of a U-10 team and older) can set the date without wondering whether the team’s season will end with its opening playoff match in December or a week or two later with the championship game. And since this is Southern California in late summer/early autumn: Perhaps the family that volunteers it’s home for the party has a swimming pool.

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Any recommendations for restaurants or other sites in the area for an end-of-season team party?

Region 13 does not endorse any particular establishment for team get togethers. However, many local restaurants have been long term AYSO supporters. Please ask other experienced coaches, team managers and parents about their recommendations.

Remember, too, that your party doesn’t have to be held at a restaurant. Some of the best parties happen at the park right after your game, where the kids can run around and play together. Often, a team family will volunteer their home for a party, and potlucks can make everyone feel part of the fun.

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Can my team donate its uniforms through Region 13′s Used Soccer Gear Collection program?

Donating shoes, shinguards, soccer balls and, yes, entire sets of uniforms is an excellent way for players to learn the importance of generosity and charity. Sets of uniforms given back to the region have been passed on to needy youth teams locally and in places as far away as Cameroon.

Ask your team, and make it clear that this is strictly voluntary. Some younger players or players new to AYSO may be reluctant to part with what may be their very first athletic uniform. However, for those players willing to donate their jersey, shorts and socks, make clear to parents your collection plans (e.g., immediately after the last match, with all players bringing a change of clothes). You can drop off uniforms and any other useable gear at the administration tent on game days late in the season.

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How can I ensure that the distribution of uniforms is a smooth process?

Set aside in advance the uniforms of the players who are obviously the team’s smallest and largest, if you know this in advance. Sizes are so billowy that the uniforms in between will comfortably fit the players in between, whether they are truly “YL” or “AM”.

Presuming that the uniforms are handed out at the end of a pre-season practice, make sure you have control over distribution. Sometimes over-anxious players and well-meaning parents can help turn the process into a minor free-for-all. Line up the players by height and make it clear that the uniforms with low jersey numerals will go to the shortest, the high numerals to the tallest. Once all the uniforms have been handed out, you can help the player who just has to have a lucky number swap with a like-sized teammate.

Vital: Enlist the help of a parent to jot down which player received which jersey numeral. See to it that the coach receives a copy of the list as soon as possible. He/she needs it in order to fill out the lineup card for the first match.

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How can my team minimize the cost of the team banner?

Before work on the banner begins, canvass your team’s parents and find out if any has a banner frame from a previous season and if they’d be willing to donate it to this year’s team. Often, last year’s banner and frame end up in the hands of the person who made/ordered the banner, or they are inherited by the family that brought the banner to the final match.

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It appears I can communicate with all, or nearly all of my team\’s families by e-mail. How can I be sure that the e-mails I send to the families will reach the right people and be read on a timely basis?

E-mail may appear to be a godsend, but it’s not perfect. Here’s a short checklist:

  1. Verify with the parents the e-mail address they listed on their son or daughter’s AYSO registration form. The info may have been hand-written, including the e-mail address, and what looks like a “\” might actually be a “Z”; is that a lower case “L” or the number “1″?
  2. Make sure that no family has a spam filter or other blocking device that would prevent them from receiving your e-mails.
  3. Does a family need your e-mails sent to more than one address? (Mom and Dad could be divorced or separated, or they may want messages both at home and at work.)
  4. Is there any other factor you need to know about any family’s e-mail situation? For example, there may be a low-tech family on your list that only checks its e-mail every three or four days.

It may also be a good idea to obtain all parents’ cell phone numbers and note which ones can/want to receive text messages. Text messages are often more effective than email these days.

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My team’s families want to give the coach a gift at the end of the season but would like to do something a little more original than buying him or her a gift certificate. Any ideas?

An idea that is not exactly new but would be unique to your team is a memory book for the coach. Each player creates a page that includes his AYSO photo and a personal message. The pages are assembled and placed in a three-ring binder that is given to the coach at season’s end.

The Team Manager (or a parent volunteer) should select stationery and give two to three pages to each player (mistakes happen), along with a sample layout so the player will know which size photo to paste in and how much to write.

To flesh out the book, include a team roster, the team schedule and results, photos taken by parents during the season, etc.

ALL TEAM MANAGERS: Please share any ideas you have that would make a unique and memorable gift. Email to webmaster@ayso13.org.

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What can I do when a player has trouble getting to practice?

Parents who have trouble getting a player to practice or a game on time are encouraged to explore car pooling possibilities. In this case, the team manager may want to let the parents know that others live nearby and that they may want to see if a car pool could be arranged. 

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How can I save time communicating with other parents on the team?

Instead of calling everyone one-by-one, try sending out a weekly reminder email to all the parents. Send it on the same day each week so the parents know when to expect it. Only make follow-up calls when there is new or updated information they need to know. Another “trick” is to start each email with the following line: “Please hit ‘reply’ to confirm receipt. Thank you! ” or “Save your team manager a phone call: please hit ‘reply’ to confirm receipt!”

You can also setup and use a group text message. That way, you only have to compose a single text message and all the parents will receive it.

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