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General Region Information (31)

How does Region 13 select teams for the Play Through tournament?

Play Through logo Over the past several years, Area 1C has conducted a post-season single elimination tournament-like League Playoff of regular season teams from the Regions within the Area. This program runs in conjunction with Area 1C’s All-Star Program, usually in January and February. The League Playoff is conducted under rules and policies set down by Area 1C and Section 1. Two teams from each Region in boys and girls U10, U12 & U14 divisions are permitted to enter the League Playoff. However, the Area does not specify the procedures for Regions to use in selecting their participating teams. At the discretion of Section 1, the top two teams in each division from the Area 1C League Playoff may advance to play at the Section 1 Tournament. Region 13 uses the following policies and procedures for selecting its Area 1C League Playoff teams, commonly referred to as the “play-through” teams. First Team [Pool Play Winner]: The Pool Play Winner shall be the team with the highest Region 13 regular season winning percentage. Second Team [Playoff Winner]: The Playoff Winner shall be the team that wins the Region 13 end-of-season playoff championship. Non-Region 13 Team Exception: In the event a non-Region 13 team (e.g. Villa Park) is either the Pool Play Winner or Playoff Winner, the Region 13 team with the next highest regular season winning percentage or the nearest playoff championship runner-up will be deemed the Pool Play Winner or Playoff Winner respectively. Dual Winner Procedure: As a matter of definition for play-through purposes only, in the event the Pool Play Winner and the Playoff Winner are the same team, that team will be deemed the Pool Play Winner and the runner up in the Region 13 playoff championship will be deemed the Playoff Winner. Tie Breakers For Pool Play Winner — In Order: If two teams have accumulated the same number of points, the tiebreakers are, in order:
  1. Sportsmanship points, provided that the difference is at least 10.
  2. Head-to-head play.  If 3 or more teams are tied, we use the point total in their mutual round-robin games, and any remaining ties are resolved by rules 3-5.
  3. Most victories on the field.
  4. Fewest goals allowed.
  5. Coin flip.
Average Sportsmanship Points in Regular Season Play [Minimum 10 point total point differential to account for Referee differences] Head to Head Competition. If 3 or more teams are tied, we use the point total in their mutual round-robin games, and any remaining ties are resolved by rules 3-5.] Most victories on the field. Fewest goals allowed. Coin Toss by Division Coach or Executive Board Member Designated by the Commissioner The winner of the top seeded pool is deemed the Playoff Winner for Divisions that have multiple pools in the Region 13 championship playoffs. For seeding purposes only, Area 1C requires that one play-through team from each Region be labeled “Champ” and the other labeled “Runner Up”. For this purpose only, in Region 13 the Pool Play Winner shall be deemed the “Champ” and the Playoff Winner shall be deemed the “Runner Up”. Averages are required if teams do not have the same number of matches in regular season play. Policy Adopted by Region 13 Executive Board 12-7-00.
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Why do you maintain a FAQ?

Over the years, we have noticed that the same questions are asked repeatedly. Answering these questions takes up a lot of volunteer time. Therefore, we have collected the most frequently asked questions and placed them in this FAQ. More questions and answers will be added as the need arises.

Always check the FAQ page first. If your question is not answered here, then send an email with your question to the appropriate board member. You may find these email addresses on our board page.

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What months are the games played?

This varies from year to year. However, the first games are usually the first Saturday after Labor Day in September. The exact schedule is published on this web site. The final games are held in early December. The younger divisions (U5, U6 and U8) usually finish before Thanksgiving.

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When and where are practices?

We use many fields as practice sites. Some of them are Victory Park, La Cañada High School, Allendale Park, Muir High School, Jackie Robinson Stadium (near the Rose Bowl), Area H (also near the Rose Bowl) and others. The younger teams usually start their practices anywhere from 5:00 to 6:30 in the evening. The older teams tend to practice later in the evening.

We publish the Practice Schedules and Maps to all locations on our website.

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When and where are games played?

Games are played on various park and school fields around the area. The two main playing areas are Area H (near the Rose Bowl) and Victory Park. Games are played on Saturday with occasional midweek and Sunday play depending on the age and program involved. Saturday games begin at 8:00 AM and continue until around 5:00 PM.

We publish the Schedules and Maps to all locations on our website.

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How can I help Region 13?

There are many ways to assist Region 13. We need many hours of volunteer time in many different areas, such as computer work, publicity, referees, coaches, accounting, fund raising, legal and medical to name a few. We need every parent to volunteer to do something. Since our registration fees do not cover our per-player costs, every team will also be looking for sponsors. If you would like to help, please contact any member of the board of directors. Email addresses are listed on the Board of Directors page.

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What if the FAQs don’t answer my specific question?

Before sending an email to a member of the Region 13 Board of Directors, please utilize the following procedures. It has been our experience that just about all information has been published on the website:

  • Read all of the FAQs to be certain that your question hasn’t already been answered.
  • Review all of the announcements on the Home Page. The most important and current items will be found there.
  • Use the search box and search for the information elsewhere on the website.
  • Leave a comment in the appropriate FAQ.

If, after exhausting these procedures, you still need additional information, contact the appropriate board member listed on the Board of Directors page or send an email to the general information address.

Members of the board of directors are all volunteers, so please be patient as it may take anywhere from 24 to 72 hours to respond to your question.

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How are teams selected?

U5 uses the “Jamboree One With One” format. All U5 meet together each week. Please see the U5 Program page for more information.

In the U6, U7 and U8 divisions, teams are formed primarily by zip code. This means that most members of the team and probably the coach will live in the same vicinity. This definitely helps with carpooling.

In the other divisions (also known as competitive divisions) the teams are made up by blind draft using a balancing method developed by the region. The only person guaranteed a spot on a particular team is the coach’s child. See also Can my child have the same coach as last year? and Can my child play on the same team as a friend or sibling? in the Registration Facts & Information section of these FAQs.

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What is meant by competitive division?

Non-competitive divisions are U5, U6, U7 and U8. All others are competitive. In competitive divisions scores and standings are kept and there is a year-end playoff. Teams are formed through a blind draw. In non-competitive divisions, scores and standings are not kept. Teams are generally formed by zip code.

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What is the region’s policy on bad weather?

Soccer is played in all types of weather conditions. In AYSO Region 13, the Commissioner, the Regional Referee Administrator, the Safety Director and the Assistant Commissioners have the authority to cancel or postpone games because of weather or unsafe playing conditions. Unless previously notified, all teams must appear at the scheduled time, regardless of weather conditions. This is especially important in Pasadena, Altadena and La Cañada, where a hard rain at home does not necessarily mean anything about the weather at the playing fields. Assume that the game will be played unless you hear from your coach. Once the game time arrives, the referee of the game has full responsibility for that game. Team practices, of course, may be canceled at the discretion of the team coach.

It is very important that no practices or matches take place if Region 13 has announced that practices have been canceled due to weather. Region 13 risks losing our field permits should a team practice on a closed field. Further, playing on wet fields creates ruts and holes that degrade the quality of the playing field. Degraded field conditions are expensive to correct and may, in fact, not be repaired due to economic constraints. In addition, degraded field conditions may be dangerous to players because of the uneven surface.

Games may also be delayed, shortened, or canceled due to excessive smog or smoke.

Where to Get Information

For game cancellation information, check the Region’s Home Page or your email if you have subscribed to the Email Alert Service. You may also call Region 13′s Hotline at 626-791-5223 and follow the menu instructions. The Region attempts to post information about canceled matches by 7:00 a.m.

For practice field cancellations, again check the Region’s Home Page or your email if you have subscribed to the Email Alert Service. Region 13 attempts to post information about canceled practices by 4:00 p.m. In addition, the City of La Cañada maintains a separate system for announcing practice field closures. Information about practices in La Cañada is available at 818-790-8898 ext. 938 [WET]. However, the Region’s Home Page should be your primary source for weather related information.

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What does my child receive for their registration fee?

Your child will get a uniform; shirt, shorts and socks. You will need to purchase shin guards as he/she can’t play without them. It is also advisable, but not an absolute necessity, that they have soccer cleats. These cleats must be for soccer. Baseball or football cleats cannot be used. Also, we advise you to purchase a soccer ball for the correct age of your child. U5, U6, U7 and U8 use a size 3 ball, U10 and U12 use a size 4 and U14 and above use a size 5. Most of the sporting goods stores offer special packages that include cleats, ball and shin guards that are good deals. It is also recommended that your child ALWAYS bring a water bottle to both practices and games.

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What is the All-Star program?

The All-Star Program is an AYSO Area 1C program, which is comprised of all Regions in the west San Gabriel Valley. All-Star teams will be scheduled to play other All-Star teams from the regions within Area 1C. Teams may have to travel as far as South El Monte to participate. The All-Star season is compressed into a few weeks in January and February, with games scheduled most weekends on Saturday and Sunday.

All-Star participation entails a commitment to play at a higher level against better competition from throughout Area C and possibly Southern California if teams progress to Section Playoffs. The commitment extends to both players and family. It is an honor to be selected to represent Region 13. However, with this honor and recognition comes responsibility. For instance, practices and games are not optional; they are mandatory. There will likely be two practices per week during the All-Star season plus the game, and travel will be required. In addition, during the remaining portions of the regular season after selection, players must be willing to attend practices of their Thanksgiving Tournament and/or All-Star team in addition to their regular season team. This commitment sometimes interferes with other activities or sports. Please be aware of this potential conflict when deciding what is best for the player. In addition, All-Star players are urged to attend the Holiday Camp sponsored by Region 13, usually just before or after Christmas.

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What is Graduation Series?

Graduation Series is a non-competitive post-season program designed for the more skilled and competitive older players in the U8 division, who will be moving up (“graduating”) to the U10 division next fall. The Graduation Series will consist of 7 games of 7 vs. 7 U10-style soccer played on a U10-sized field with goals and goalkeepers. The games will be played on Saturdays in January and February against similar teams from our region. There is an additional fee to participate in the Graduation Series.

Teams are selected and balanced based upon the player evaluations completed by their U8 coaches. No requests for pairing with friends or classmates are accommodated – teams are formed on a “blind draw” basis.

Graduation Series teams usually have 1 practice on a weekday evening and 1 Skills Clinic session on a different weekday evening. Games, weather permitting, are on Saturdays from mid-January until the end of February (no make-up games). Games will be scheduled every Saturday including Holiday weekends.

Participation in the Graduation Series program requires a commitment to soccer exceeding that required of U8 players during the regular season. Graduation Series players will be expected to attend all practices and games, and to give the program priority over other sports or activities in which the player may be participating. Please note that Graduation Series practices and games may conflict with other winter sports programs.

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What is Area C?

AYSO is divided up into different administrative departments. The part that most of us are familiar with is the Region. We are Region 13. Many regions are grouped together in an Area. Region 13 is part of Area C which is made up of regions in the west San Gabriel Valley. Many areas are grouped together in a Section. Region 13 and Area C are part of Section 1. This combination is sometimes written in shorthand as 1/C/13.

The other regions in Area 1C are Arcadia 2, San Gabriel 40, Alhambra 60, Glendale 88, Temple City 98, South Pasadena 214, South El Monte 908 and Boyle Heights 1304.

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What is Safe Haven?

Several years ago, AYSO established its Safe Haven Program to protect the children and AYSO volunteers who come into contact with them. Every year, eligible volunteers must complete an AYSO National Volunteer Application and agree to be subject to a background check. Each volunteer subject to the Safe Have Program must

  • participate in formal AYSO training,
  • become certified for whatever position the volunteer holds, and
  • be appointed by Region 13 as an “official” volunteer.

Every year each volunteer must reapply, be re-certified through continuing education and must be re-appointed by AYSO Region 13.

The requirement of a background check probably needs little explanation. Most youth organizations require such a procedure. The training, certification and appointment procedures are designed to give maximum protection to volunteers by bringing AYSO under the federal Volunteer Protection Act of 1997. The Act generally provides legal protection for volunteers, unless the harm was caused by willful or criminal misconduct. In addition, of course, the benefit to the children of having trained volunteers meeting certain known standards is obvious.

Volunteers such as Coaches, Assistant Coaches, Referees, Assistant Referees, Team Managers, Board Members and Administrative Staff must complete an AYSO National Volunteer Application, which is quite extensive. If you wish to complete this form at registration, you may do so. However, we recommend that you complete the form online before registration by visiting www.eayso.org. You also have the option, however, of completing the form later and turning it in at a subsequent meeting. A Region 13 official will, however, be required to confirm your identity with a picture ID card at the time you turn in your AYSO National Volunteer Application. To complete this Application, you will need the following information:

  • Driver’s license and social security number
  • Name, address and telephone numbers
  • Prior address if less than five years at present address
  • Business or employer’s name, telephone, fax and e-mail address
  • Birthdate and volunteer information
  • The name, address, relationship and telephone number of a professional reference, such as employment, school, church or other organization
  • The name, address, relationship and telephone number of a personal reference who is a non-relative, known at least one year and must be different from the professional reference
  • Description of prior youth-related experience, including the name, position, dates of volunteer activity and reference name, position, telephone and address
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How does Region 13 select teams for the Play-Through tournament?

Over the past several years, Area 1C has conducted a post-season single elimination tournament-like League Playoff of regular season teams from the Regions within the Area. This program runs in conjunction with Area C’s All-Star Program, usually in January and February. The League Playoff is conducted under rules and policies set down by Area C and Section 1. Two teams from each Region in boys and girls U10, U12 & U14 divisions are permitted to enter the League Playoff. However, the Area does not specify the procedures for Regions to use in selecting their participating teams. At the discretion of Section 1, the top two teams in each division from the Area C League Playoff may advance to play at the Section 1 Tournament. Region 13 uses the following policies and procedures for selecting its Area C League Playoff teams, commonly referred to as the “Play-Through” teams.

First Team [Pool Play Winner]: The Pool Play Winner shall be the team with the highest Region 13 regular season winning percentage.

Second Team [Playoff Winner]: The Playoff Winner shall be the team that wins the Region 13 end-of-season playoff championship.

Non-Region 13 Team Exception: In the event a non-Region 13 team (e.g. Villa Park) is either the Pool Play Winner or Playoff Winner, the Region 13 team with the next highest regular season winning percentage or the nearest playoff championship runner-up will be deemed the Pool Play Winner or Playoff Winner respectively.

Dual Winner Procedure: As a matter of definition for play-through purposes only, in the event the Pool Play Winner and the Playoff Winner are the same team, that team will be deemed the Pool Play Winner and the runner up in the Region 13 playoff championship will be deemed the Playoff Winner.

Tie Breakers For Pool Play Winner — In Order:

If two teams have accumulated the same number of points, the tiebreakers are, in order:

  1. Sportsmanship points, provided that the difference is at least 10.
  2. Head-to-head play. If 3 or more teams are tied, we use the point total in their mutual round-robin games, and any remaining ties are resolved by rules 3-5.
  3. Most victories on the field.
  4. Fewest goals allowed.
  5. Coin flip by Division Coach or Executive Board Member Designated by the Commissioner.

The winner of the top seeded pool is deemed the Playoff Winner for Divisions that have multiple pools in the Region 13 championship playoffs. For seeding purposes only, Area C requires that one play-through team from each Region be labeled “Champ” and the other labeled “Runner Up”. For this purpose only, in Region 13 the Pool Play Winner shall be deemed the “Champ” and the Playoff Winner shall be deemed the “Runner Up”.

Averages are required if teams do not have the same number of matches in regular season play.

Policy Adopted by Region 13 Executive Board 12-7-00.

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What equipment does a player need?

Every AYSO player is required to wear shin guards at every game and practice. Socks must be worn to cover the shin guards. Soccer cleats are not required, but are encouraged. Please be sure that the cleats are specifically made for soccer and not football or baseball.

Most coaches will ask each player to bring a soccer ball of the correct size to practice. It is also useful to have a ball for home practice and fun. U5, U6, U7 and U8 use a size 3 ball, U10 and U12 use a size 4 and U14 and above use a size 5. Finally, each player should have a full water bottle at each game and practice.

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Do players get to keep their uniforms?

Each player will be given a uniform at the start of the season. The player is responsible for the care and cleaning of the uniform and should wear it only to the team’s games. Players may keep their uniforms after the season. However, there are many soccer programs in our area that cannot afford uniforms and it is greatly appreciated if players and/or teams return their uniforms at season’s end so that they can be donated to those in need. The uniforms should NOT be washed in HOT water. This will tend to run and fade the colors and melt the numbers (as will ironing).

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Can a player wear jewelry?

For safety reasons, jewelry, watches, casts, knit bracelets, earrings and other adornments deemed unsafe by the Referee are not allowed during games. The Referee will conduct a safety inspection at the beginning of each game for these types of items and if found they must be removed before the child will be permitted to play. All pierced earrings MUST be removed. Placing tape over them is not permitted, even if newly pierced.

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Are trophies awarded?

Each player in the U5, U6, U7 and U8 divisions will receive a participation trophy at the end of the season. Each player in the older competitive divisions will receive a participation medal. Players on those teams finishing in the top approximately 30-40% of their division during the season playoffs held at the beginning of December will also receive a trophy or medal.

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Does AYSO provide accident insurance?

There are very few injuries in our soccer program. Nevertheless, the registration fee includes enrollment in the AYSO Soccer Accident Insurance (SAI). This program pays only for those expenses NOT covered by your own group or individual insurance plans and only after submission of a proper claim to your primary insurance carrier. There is a $200 deductible. SAI also covers volunteers provided they have completed and submitted the National Volunteer Application form.

Additional information is available on AYSO’s national website at http://www.ayso.org/resources/insurance.aspx

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Can a game be rescheduled voluntarily?

Coaches may not arrange to reschedule games at times/dates/locations different from those in the published game schedules. Region 13 recognizes and appreciates that there may be many important and legitimate reasons for unavailability of coaches and/or players on any given game date. Those reasons could include family responsibilities, religious observations, school commitments, cultural celebrations or holidays, community involvement, health, etc.

We encourage each participant to make personal choices about such conflicts and for all involved to respect those personal choices. However, because of limited field availability, difficulties of management and the potential for even greater scheduling conflicts that might accompany any attempted changes to the published game schedule, teams may not cancel, reschedule or make up games that do not conform to the published schedule. If, for whatever reason, a team is unable to field the required minimum number of players and/or have an adult in charge because of such personal choices, normal forfeiture rules will apply.

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What is the Region’s tournament team policy?

Region 13 offers various types of support to coaches and teams that desire to travel and participate in tournaments. Indeed, we encourage those who are interested to do so. For example, Region 13 may assist by allowing tournament teams to practice on fields permitted to AYSO. We may help acquire uniforms or spirit clothing through our buying power or we may provide additional training opportunities, other types of encouragement and administrative services.

Notwithstanding such accommodation, tournament teams are not a part of Region 13′s formal program. They are not a part of our All-Star program, for example. Neither AYSO nor Region 13 bears any financial responsibility to tournament teams or to their participants. All travel and lodging arrangements are a private matter between parents and those providing such arrangements and/or services. We encourage all participants of tournament teams to exercise prudence when providing deposits or any other financial arrangements. Tournaments could be cancelled, coaches may be unavailable or families could change their minds about participation and your team could lose any monies deposited. Where possible, Region 13 recommends the purchase of trip cancellation insurance.

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Is there a lost and found?

Yes. The lost and found is located near the snack bar at the Rose Bowl and/or Victory Park. Each year we collect lots of stuff from the fields – balls, jackets, sweaters, shoes, keys, etc. Please claim by the end of the season. Unclaimed items from the lost and found are donated to local charities.

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Does each player get a team picture?

Individual and team photos are taken and provided at no additional charge to each player. You will also have the opportunity to purchase additioinal pictures and novelty items, if you wish to do so. Picture Day is usually held near the beginning of October.

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Where can I find the laws (rules) of soccer?

The rules governing soccer are called The Laws of the Game. The complete set of laws can be obtain from the FIFA (governing body of soccer) website.
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Which side of the field does my team occupy?

When you get to the field, the home team (the first listed in the schedule) will take the North or West Side of the field, and the visitors will take the South or East Side.

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Do assistant coaches need to submit a volunteer application?

Yes, assistant coaches need to submit a volunteer application and also need to attend the Safe Haven course.

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How long are the games?

In AYSO, each game is split into four (4) quarters to guarantee that each player gets to play at least 3/4 of the game. The referee stops the game approximately half way through each half to allow for substitutions.

U-19 * 90 minutes (45 minute halves)
U-16 *
80 minutes (40 minute halves)
U-14 70 minutes (35 minute halves)
U-12 60 minutes (30 minute halves)
U-10 50 minutes (25 minute halves)
U-8 40 minutes (20 minute halves)
U-6 32 minutes (16 minute halves)
U-5 30 minutes (15 minute halves)???

*Due to High School, U-16 and U-19 follow slightly diifferent rules for substitutions. (See your coach for specifics.)

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Do parents have to volunteer?

AYSO is Volunteering

When you register your child to play AYSO, you are saying “Yes!  I will volunteer.”

AYSO is an all parent volunteer organization.  Every Coach, Referee, and Team Parent, is a parent volunteer.

The Board of Directors, Coaching Staff, and Referee Staff are all parent volunteers. Every Team will need you to volunteer to be a Coach or a Referee or a Team Parent or fill another important role to ensure your child’s Team is a success.

In Region 13, we think it takes a community, not a village, to have a successful season for our 2800 children.

 

Let me explain what I mean by this…

Let’s take the 2800 players we have had, as an average, in Region 13.

 

With U6 thru U19, let’s say the average team consists of 12 players.

That means we have roughly 250 teams….

To support 250 teams, we need 250 coaches.  250 coaches that are registered volunteers with the appropriate training.  For the U14 and higher levels, this training takes at least a full weekend. We also need 250 assistant coaches…also registered and trained volunteers.

 

Each team also needs on the average 2 referees.  You guessed it, that’s 500 registered volunteers with the appropriate training, and, like coaches, higher level referees require long training classes.

 

If that isn’t enough, each team needs a team manager and some have a picture coordinator, a banner coordinator and other positions that support the coaches and team manager.

 

Let’s add all this up; 250 coaches, 250 assistant coaches, 500 referees, 250 team managers…

That adds up to 1250 volunteers.  1250 registered and properly trained volunteers.

 

In order to ensure each and every one of our 2800 players have as successful a season as possible, we need 1250 of YOU, parents, to step up (or continue to step up) and help us.  Help us, your Regional, Area, Sectional and National board members, who work year round to make sure we provide a world class youth soccer programs that enrich children’s lives.

 

So, as you register your child for this fall season, please consider becoming a coach, referee or team manager.  The special bond between you and your children that is created by your helping is priceless.  If you don’t believe me, as any of the many volunteers that are helping you today…or better yet, ask any of the kids, your kids, if they like having their parents involved.

 

Thank you

 

AYSO Region 13 Executive Board

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Referee Information (1)

Which game do I referee?

In the U6, U7 and U8 divisions, you referee your own team’s game.

In the U10, U12 and U14 divisions, the Referee Assignment Schedule can be found on your team’s game schedule.

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Registration Facts & Information (24)

Can my child have the same coach as last year?

Not except by luck, because coaches are assigned to teams as part of the blind draw process.

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Can my child play on the same team as a friend or sibling?

Teams are selected using a blind draw method which means that friends may or may not be on the same team. Siblings of the same sex and division are always placed on the same team unless requested otherwise by a parent.

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How do I register?

Full details about registration in AYSO Region 13 are available on the Registration page.

You must pre-register online, by logging on to www.eayso.org and filling out the pre-registration information for each player and yourself as a volunteer. Follow the directions carefully and make sure you print out the required forms and receipt to bring with you to the registration. Complete instructions about the online process are available at the eAYSO website.

Filling out the information on eAYSO does not complete the registration process. You must still submit the registration forms in person to Region 13 at one of the registration days, which are listed on the calendar, along with your registration fees. You will not be able to pay registration fees online.

If you do not submit your registration forms by the last registration day, we cannot guarantee that your child will be placed on a team. Contact our registrar at registrar@ayso13.org for information about late registration.

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What do I need to bring to registration?

When you have completed online pre-registration, collect the following items, and bring them with you to complete your registration in person:

  • Copy of the birth certificate for every player not registered/played before in Region 13
  • One copy of each eAYSO player pre-registration form
  • One copy of each eAYSO volunteer pre-registration form
  • Driver’s license or other picture identification for each volunteer to be registered
  • Payment-credit card, check or cash
  • Payment form (provided by Region 13 on registration day)
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How much does it cost to register?

Registration at the March early registration for coaches, referees and team managers only: discounted registration fee of $120 for the first player and $110 for every other player from the same family. To register on this date, your volunteer registration form must indicate “team coach”, “referee” or “team manager”.

Registration at the April and May walk-in dates is $135 (first child) and $110 for each additional sibling.

Registration after May 12: $150 per player (no discount for additional siblings).

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How do I request a refund?

Refund Policy

All Refund Requests are to be mailed to “AYSO Region 13 Treasurer”. Refunds will be prorated according to the postmarked date on the envelope that the Treasurer receives the request for a player drop from the program, as follows:

Before June 1 – full refund
Before August 1 – the amount paid less $25.00 per child. Contact the Treasurer to arrange the drop and refund
Prior to September 1 – the amount paid less $50.00 per child. Contact the Team Coach to arrange the drop and the Treasurer to arrange the refund
After September 1 – no refunds will be given.

To obtain a refund, write to the Region 13 Treasurer at the address listed below. Please include a copy of the Payment Form and Receipt that you received at Registration or should have retained when mailing in your registration. Please include all possible contact information in your request, including day and night telephone and cell telephone numbers, fax numbers and email addresses, as well as mailing address.

AYSO Region 13 Treasurer
711 W. Woodbury Rd. Unit E
Altadena, CA 91001
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What is the Region 13 returned check policy?

All returned checks will be charged a service fee of $25.00. The child or children involved will not be permitted to participate in the program until this fee plus registration fees are paid in full to the Treasurer.

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How old does my child have to be to play?

A player’s AYSO age is his or her age on July 31. We place players in divisions by age (no exceptions), as follows (there is no upper age limit for players with special needs in the V.I.P. program).

Age Group Chart for 2014
Division Birthdate Age
Under 19
8/1/1995 to 7/31/1998
16, 17 and 18
Under 16
8/1/1998 to 7/31/2000
14, 15
Under 14
8/1/2000 to 7/31/2002
12, 13
Under 12
8/1/2002 to 7/31/2004
10, 11
Under 10
8/1/2004 to 7/31/2006
8, 9
Under 8
8/1/2006 to 7/31/2007
7
Under 7
8/1/2007 to 7/31/2008
6
Under 6
8/1/2008 to 7/31/2009
5
Under 5
9/5/2009 to 7/31/2010
4
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What are the various age groups?

Here are the the inclusive birthdates for each age group in Region 13.

Age Group Chart for 2014
Division Birthdate Age
Under 19
8/1/1995 to 7/31/1998
16, 17 and 18
Under 16
8/1/1998 to 7/31/2000
14, 15
Under 14
8/1/2000 to 7/31/2002
12, 13
Under 12
8/1/2002 to 7/31/2004
10, 11
Under 10
8/1/2004 to 7/31/2006
8, 9
Under 8
8/1/2006 to 7/31/2007
7
Under 7
8/1/2007 to 7/31/2008
6
Under 6
8/1/2008 to 7/31/2009
5
Under 5
9/5/2009 to 7/31/2010
4
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Do boys and girls play together?

No, Boys and Girls of all ages will play in separate divisions. 

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How do I register for the Youth Development Program (YDP)?

YDP is now only offered in the Spring (March to May). Registration will be announced on the website, and there will be a walk-in registration at the Clubhouse. For more information on the YDP program please see the YDP article or select the “Programs” menu item and once on the Programs page, select the Youth Development Program (YDP) link.

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When will I know which team my child is on?

A call from your child’s coach will alert you to his or her placement on a team. If you have not heard from a coach by September 1, please contact the division coach listed on the Coaching Staff page for your child’s division. Do not call before September 1, as such calls consume a great deal of volunteer time that we should devote to team formation and planning for the playing season. Practices do not begin till after Labor Day Weekend.

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How can I be sure that my child will practice at a time and place that is convenient for us?

The only way to choose the day or location of your child’s practice is to volunteer as the Head Coach of your child’s team.

Coaches are assigned a practice time and location based on a request form that they fill out prior to the start of practices. Remember that your child’s coach is putting significant time and effort into the team. So, please make every effort to accommodate the assignment. Please try to resolve any problem with your child’s practice assignment by carpooling or otherwise working it out with teammates. It is generally not possible to change to another team. Such changes cause a great deal of work for the Division Coach and usually require that another player be moved from the team that your child would be going to.

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How much will my child play?

Every player in Divisions U6 – U14 is guaranteed to play a minimum of 3/4 of every game. The guarantee in U16 and U19 is 1/2 of every game.

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How can I learn more about soccer?

The BEST way is by becoming more involved as a Coach, Referee, Team Manager or Board Member. We need many volunteers for a wide variety of jobs. Please contact the appropriate member of the Board of Directors for more information.

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Who do I contact with questions regarding my child’s team, coach or practice time?

Refer to the Coaching Staff page of this web site to find the Division Coach for your child’s gender and age group. The Board page lists all Executive Board Members whom you may want to contact as appropriate.

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What should I do if we may be moving out of the area or otherwise be unable to have my child participate?

Register anyway now to reserve a spot on a team and stay in touch with the Registrar if you change your address or will be needing a refund.

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What if I don’t hear from a coach?

A call from your child’s coach will alert you to his or her placement on a team. If you have not heard from a coach by September 1, please contact the division coach listed on the Coaching Staff page for your child’s division. Do not call before September 1, as such calls consume a great deal of volunteer team that we should devote to team formation and planning for the playing season. Practices do not begin till after Labor Day Weekend.

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My child is Physically or Mentally challenged. Is there a way that they can play also?

Yes. We have a VIP program for those children that are physically or mentally challenged. It is a very positive and rewarding experience for both players and coaches. There is a box on the player registration to indicate that you wish to have your child placed in the VIP program.

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What if my registration question isn’t answered here?

If your registration specific question is not answered by one of these Frequently Asked Questions (FAQs) or on the Registration page, then email your question directly to the Registrar at registrar@ayso13.org.

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What forms of payment are accepted for registration?

We accept cash and checks for registration. Please make checks out to AYSO Region 13.

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Why is registration held so early?

Here are just a few of the reasons registration is held in the spring.

  • Early registration permits as many players who want to register to get on teams and play.
  • Early registration gives us time to secure field permits for practices and games. We compete with other groups for fields, so need to secure the permits months ahead of time.
  • Early registration allows multiple clinics to be scheduled and coaches and referees to be certified.
  • Early registration gives us enough time to purchase the correct number of uniforms and other equipment.
  • Early registration gives us enough time to form balanced teams.
  • Early registration gives us enough time to schedule a season’s worth of games for over 250 teams.
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What is online pre-registration?

The online pre-registration system, e-AYSO, is set up by AYSO National and allows you to pre-register your children online for Region 13 as well as register yourself as a volunteer. This dramatically speeds up the Walk-In Registration process and helps alleviate mistakes found on the handwritten forms.

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How do I know if I pre-registered correctly?

If you pre-registered correctly, we will have your information. If you are not sure, go to the e-AYSO website, log-in with your user-name and password, click on “Player” and you will see your child’s name. If you do not see your child’s name, your pre-regisatration is not complete and you need to make sure you pre-register correctly.

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Scores & Standings (9)

How are referee credits determined?

The referees provide their names, team numbers, and code letters on the game cards. If a team’s referee works that team’s assigned game (code A), or if a pre-arranged substitute works that team’s assigned game (code B), then the team receives credit for completing one assignment. Each game that a team’s referee works, regardless of code, is also counted. The number of “referee wins” is the GREATER of these two numbers. The number of “referee losses” is the number of assignments NOT fulfilled by either code A or code B referees. A team is liable for a “referee loss” if the game was covered by a code C referee or if fewer than three referees worked the game.

The number of referee wins and losses determines each team’s referee “winning percentage.” This percentage is converted to a maximum of 9 points, equivalent to 3 extra wins for the team, pro-rated during the course of the season.

Referee points = (ref wins / (ref wins + ref losses)) <== winning percentage x (number of weeks played / number of weeks in season) <=== pro-rated x 9 <== maximum number of points by the end of the season. rounded to the nearest integer.

The referee points are added to the team’s points to determine the standings.

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How are sportsmanship points awarded?

AYSO and Region 13 have always been committed to good sportsmanship. It is a significant part of the learning experience we want our children to have and it is also closely related to the success of our volunteer-run activities. The cooperative spirit on which Region 13 depends is itself an example of good sportsmanship.

Our program follows the positive emphasis of AYSO’s governing philosophy. Each week, referees, using a 5 point scale, separately rate the players, the coaches, and the fans on each team. Our expectation is that teams will receive minimum scores of 9 at every match. More or fewer points can be assigned based on conduct.

For the U10, U12 and U14 divisions, the sportsmanship points earned, along with the game scores, will be posted on a weekly basis.

Experience shows us that the most likely cause of loss of sportsmanship points is poor conduct by parents and others on the sidelines. Please remember that everything our children see and hear adults do determines their developmental pattern. Set a good example, no matter what level of play is involved.

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How are standings determined?

Two factors determine the standings: the TEAM’S point total and the TEAM REFEREES’ point total.

A team earns 3 points for a win, 1 point for a tie, and 0 points for a loss. This is the same system which is used in most professional leagues around the world. Region 13 adopted the practice in 2006.

The team referees earn up to 9 points, equivalent to 3 wins, by the end of the season, based on the “referee winning percentage” (see “How are referee credits determined?”)

The standings are based on the total points for each team, earned both on the field and by the team referees.

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How do I report an error in the standings?

Contact the statistician, Bill Owen, at stats@ayso13.org or 626 791-8268. We’ll investigate and correct the records if necessary.

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What are the tiebreaker rules?

If two teams have accumulated the same number of points, the tiebreakers are, in order:

  1. Sportsmanship points, provided that the difference is at least 10.
  2. Head-to-head play. If 3 or more teams are tied, we use the point total in their mutual round-robin games, and any remaining ties are resolved by rules 3-5.
  3. Most victories on the field.
  4. Fewest goals allowed.
  5. Coin flip.
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What is a friendly game?

The season schedule is based on round-robin play within each division. If a division has more than 12 teams, it is broken into pools, with round-robin play within each pool. If a pool has an odd number of teams, then each week one team plays a friendly game against a team from another pool. The results are not included in the standings, but the sportsmanship points and the referee team credits are tabulated as for any other game.

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What is a practice game?

Practice games are scheduled at the beginning of the season. The results are not included in the standings, but the sportsmanship points and the referee team credits are tabulated as for any other game.

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Why did my team get that many sportsmanship points?

Sometimes, but not always, the referee crew writes notes on the back of the game card to explain why points were deducted. The game cards go first to the statistician, who keeps them for a week and then gives them to the division coaches. Inquiries to these people are encouraged; direct contact with the referees is not.

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Why is my game missing from the standings?

The game was either a practice game or a friendly. These games are listed in the Scores section followed by either ***PRACTICE*** OR ***FRIENDLY***.

It is also possible that the game card hasn’t been turned in yet. When this occurs, we contact the referee and both coaches, as necessary, to determine the outcome of the game. This process may take a few days. Please be patient. The game will show up shortly.

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Team Manager Information (10)

After three games, many of the players on your team still behave like strangers toward one another. Or they just seem a bit flat. What can you, as Team Manager, do to break the ice?

Hold a team party.

Just as there’s no AYSO rule requiring a team to have an end-of-the-season party, there’s no rule that says a party can’t be held in September or October.

Besides Pasadena, Altadena and La Cañada, Region 13 draws players from several other cities, including Los Angeles. That may reduce the chances of a team having a clique based on a common school or neighborhood, but it also increases the likelihood that it may take a while for the players to mesh socially.

There are a couple of advantages to holding a team party in the first half of the season. Unlike an end-of-the-season party, a Team Manager (of a U-10 team and older) can set the date without wondering whether the team’s season will end with its opening playoff match in December or a week or two later with the championship game. And since this is Southern California in late summer/early autumn: Perhaps the family that volunteers it’s home for the party has a swimming pool.

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Any recommendations for restaurants or other sites in the area for an end-of-season team party?

Region 13 does not endorse any particular establishment for team get togethers. However, many local restaurants have been long term AYSO supporters. Please ask other experienced coaches, team managers and parents about their recommendations.

Remember, too, that your party doesn’t have to be held at a restaurant. Some of the best parties happen at the park right after your game, where the kids can run around and play together. Often, a team family will volunteer their home for a party, and potlucks can make everyone feel part of the fun.

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Can my team donate its uniforms through Region 13′s Used Soccer Gear Collection program?

Donating shoes, shinguards, soccer balls and, yes, entire sets of uniforms is an excellent way for players to learn the importance of generosity and charity. Sets of uniforms given back to the region have been passed on to needy youth teams locally and in places as far away as Cameroon.

Ask your team, and make it clear that this is strictly voluntary. Some younger players or players new to AYSO may be reluctant to part with what may be their very first athletic uniform. However, for those players willing to donate their jersey, shorts and socks, make clear to parents your collection plans (e.g., immediately after the last match, with all players bringing a change of clothes). You can drop off uniforms and any other useable gear at the administration tent on game days late in the season.

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How can I ensure that the distribution of uniforms is a smooth process?

Set aside in advance the uniforms of the players who are obviously the team’s smallest and largest, if you know this in advance. Sizes are so billowy that the uniforms in between will comfortably fit the players in between, whether they are truly “YL” or “AM”.

Presuming that the uniforms are handed out at the end of a pre-season practice, make sure you have control over distribution. Sometimes over-anxious players and well-meaning parents can help turn the process into a minor free-for-all. Line up the players by height and make it clear that the uniforms with low jersey numerals will go to the shortest, the high numerals to the tallest. Once all the uniforms have been handed out, you can help the player who just has to have a lucky number swap with a like-sized teammate.

Vital: Enlist the help of a parent to jot down which player received which jersey numeral. See to it that the coach receives a copy of the list as soon as possible. He/she needs it in order to fill out the lineup card for the first match.

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How can my team minimize the cost of the team banner?

Before work on the banner begins, canvass your team’s parents and find out if any has a banner frame from a previous season and if they’d be willing to donate it to this year’s team. Often, last year’s banner and frame end up in the hands of the person who made/ordered the banner, or they are inherited by the family that brought the banner to the final match.

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It appears I can communicate with all, or nearly all of my team\’s families by e-mail. How can I be sure that the e-mails I send to the families will reach the right people and be read on a timely basis?

E-mail may appear to be a godsend, but it’s not perfect. Here’s a short checklist:

  1. Verify with the parents the e-mail address they listed on their son or daughter’s AYSO registration form. The info may have been hand-written, including the e-mail address, and what looks like a “\” might actually be a “Z”; is that a lower case “L” or the number “1″?
  2. Make sure that no family has a spam filter or other blocking device that would prevent them from receiving your e-mails.
  3. Does a family need your e-mails sent to more than one address? (Mom and Dad could be divorced or separated, or they may want messages both at home and at work.)
  4. Is there any other factor you need to know about any family’s e-mail situation? For example, there may be a low-tech family on your list that only checks its e-mail every three or four days.

It may also be a good idea to obtain all parents’ cell phone numbers and note which ones can/want to receive text messages. Text messages are often more effective than email these days.

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My team’s families want to give the coach a gift at the end of the season but would like to do something a little more original than buying him or her a gift certificate. Any ideas?

An idea that is not exactly new but would be unique to your team is a memory book for the coach. Each player creates a page that includes his AYSO photo and a personal message. The pages are assembled and placed in a three-ring binder that is given to the coach at season’s end.

The Team Manager (or a parent volunteer) should select stationery and give two to three pages to each player (mistakes happen), along with a sample layout so the player will know which size photo to paste in and how much to write.

To flesh out the book, include a team roster, the team schedule and results, photos taken by parents during the season, etc.

ALL TEAM MANAGERS: Please share any ideas you have that would make a unique and memorable gift. Email to webmaster@ayso13.org.

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What can I do when a player has trouble getting to practice?

Parents who have trouble getting a player to practice or a game on time are encouraged to explore car pooling possibilities. In this case, the team manager may want to let the parents know that others live nearby and that they may want to see if a car pool could be arranged. 

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How can I save time communicating with other parents on the team?

Instead of calling everyone one-by-one, try sending out a weekly reminder email to all the parents. Send it on the same day each week so the parents know when to expect it. Only make follow-up calls when there is new or updated information they need to know. Another “trick” is to start each email with the following line: “Please hit ‘reply’ to confirm receipt. Thank you! ” or “Save your team manager a phone call: please hit ‘reply’ to confirm receipt!”

You can also setup and use a group text message. That way, you only have to compose a single text message and all the parents will receive it.

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Website Information (6)

How did the website come about?

The AYSO Region 13 website was launched in the summer of 1998. Region 13 was one of the first AYSO regions to have it’s own website. The idea of having a website had been one of the topics at the annual Region 13 retreat earlier that year. Websites weren’t common at the time and very few regions had one. A committe of interested volunteers came together and spearheaded the project. Region 13 once again demonstrated it’s leadership role by rolling out it’s first website when few understood this powerful new medium.

The current design is the sixth version of the website, each time adding improvements and new features. The website has been the primary communications tool for the region for the last several years.

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How do I unsubscribe from the email alert service?

If you wish to unsubscribe from the Region 13 Email Alert Service, you can do either of the following:

  • Reply to an email alert with REMOVE ME as the subject of your message.
  • Send an email from the same email address you subscribed with to region-13-email-alerts+unsubscribe@googlegroups.com.
  • A verification of your request to unsubscribe will be sent to you at your subscription address.
  • You must reply to the verification email to complete the unsubscribe request.

These instructions are also included at the bottom of every email.

If your email address changes, please unsubscribe from your old address and then subscribe again using your new address.

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How many visits does the website get?

In 2012, the Region 13 website was visited 180,000 times and served up over 1.4 million pages of information. The site sees an average of 15,000 visitors each month, with peak numbers in July, August and September of each year.

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Who do I report errors, omissions, typos, etc. to?

Please report any problems you may have or discover with the Region 13 website to our webmaster. The email address is webmaster@ayso13.org.

If there is a current feature that you particularly like or enjoy, please let him know. Further, if there is a feature you would like to see added to the site, let the webmaster know. We keep a list of features to implement in the next version of the website.

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Who manages the website?

The Region 13 webmaster is Albert Padley. He has served as the webmaster since the first Region 13 website was launched in 1998. He is also responsible for the overall design of the site. Albert is the owner of ap3 Web Development, a leading web development firm.

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Why do I have a problem viewing the website?

The Region 13 website is an ambitious undertaking that relies on web standards to provide much of the layout and functionality. Some older browsers do not support these modern standards. In particular, if you are still using Internet Explorer version 6 or earlier you will miss much of what this website has to offer. While the layout will be funny in these old browsers, we have tried to make sure that all of the text content is still readable. If you don’t see the text, please scroll to the bottom of the page and see if you see it there.

As part of the design criteria for the website, the design has been tested in as many different browsers and platforms as possible.

If you are still using an older browser, please consider upgrading to a newer version if possible. Your entire web browsing experience will improve.

If you continue to have problems viewing the website, please report you problem to the webmaster. In your report, please include the specific page you are having problems with, the operating system you are using (e.g. Windows 7 Home, Mac OS 10.8, Red Hat Linux, etc.), the browser you are using including the version number and whether you have disabled javascript in your browser. We will look into it and report back to you.

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